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INCOME TAX RETURN DATA CHECKLIST 

Advisory Services - "A.B.E" - Advice before Event is better !

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Income

Expenses

Non-commercial losses

Personal Services Income

Rental Property Income

Rebates

Surcharges

GST Impact

Recordkeeping

Refunds

Recordkeeping

Electronic lodgement of Returns is now the norm, but all taxpayers continue to an obligation to keep the signed declaration authorising lodgement, along with supporting documents (eg group certificates and receipts) for 5 years, unless assigned to the Tax Agent.

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Refunds - to nominated account

Tax refunds may be paid electronically to any bank account including a third party, as nominated in a signed written declaration.

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CHECKLIST

The following is a non-exhaustive  list of common pieces of paper and data required for compilation of your Australian Personal Income Tax Return, but special information for the current year may be required :

GST Impact on your Return

If you were registered for GST during the Year of Income Tax Return. Please provide copies of your BAS if we did not prepare it. - you must declare only the GST exclusive income (usually 10/11) and claim normally  only the GST exclusive expenses. There are exceptions and apportionments may be required. For example where GST has been charged but you were not entitled to a GST credit (greenslips) or where an item was used partially for business. (usually GST should have been pro-rated)
If you were not registered for GST Please provide copies of your IAS if we did not prepare it. - you must declare all the income earned (you did not charge GST) and the GST inclusive expenses. Apportionments may be required. For example where an item was used partially for business. 

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"Non-Commercial Losses" - Impact on your Return ?

If you were carrying on a primary production or other business, or were a partner in such a business, but your share of the result was a loss, your entitlement to a deduction against your other income (if any) may be affected by new rules.

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    Personal Services Income - Impact on your Return ?

If you have derived 80 % of your personal services income from one source, do not engage staff, do not have business premises and have not requested a business determination from the ATO, chances are your personal Tax Return will need to declare income "attributed" to be yours. Have you addressed these issues in your BAS to avoid General Interest Charges ? Regardless, you will need to provide copies of your BAS and instructions to this Firm.

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EMPLOYEES, STUDENTS & RETIREES

INCOME

PAYG Summaries or Certificate(s) for employment or earnings : Group, Newstart, Sickness, Government or other pension or annuities, HECS debt statement and any special repayment details
Have you retired or changed jobs ? Eligible Termination Payment and Roll-over Statements; written details of lump sums including Bona Fide Redundancies
Official letters re Deductions and rebates allowable against pensions and annuities, for example undeducted purchase price and (15 % ) pension rebate entitlements.

BUSINESS OR PROFESSIONAL INCOME 

In most instances we require a written summary of business income and expenses unless we are engaged to summarise data, in which case we may need all source documents. - please call to clarify.

STS or Non-STS -                                                                                                                  Which accounting system for income tax purposes is appropriate for your business ?
Instalment or Business Activity Statements 
PAYG summaries  detailing Income and any Tax withholdings
Details of business income and expenses including any internet trading - MYOB, Excel or and other records.  Call for help

INVESTMENT INCOME

Please provide written details of property income unless we are engaged to summarise information. As with all areas of income tax law, it is important to get it right the first time to avoid penalties including interest for late payment should there be extra tax owing in the event of an audit.

Instalment or Business Activity Statements 
Interest income and any TFN withholding
Dividend and Imputation credits or summarise
Rental Income and expense details for each property in which an interest is held :
1 ) Address of property
2 ) Date property first became available for rent
3 ) Number of weeks it was rented
4 ) Expenses within specific categories (call for details)
Foreign source income - details of earnings and any tax deducted at source
Did you dispose of any property? Details of Capital Gains and Losses -including dates and dollar values.

See Property Tax Tips and Traps

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 WORK RELATED EXPENSES

If your vocation is listed below :

Artists , Airline employees , Cleaners, Defence Force members, Factory workers, Hairdressers, Lawyers, Teachers, Shop Assistants, Police Officers, Truck drivers, Nurses, Real Estate Agent and Hospitality Industry Workers,

you should become familiar with the written ATO Policy on available deductions before submitting your data for Return preparation. We have details in print and CD and can provide clients with relevant information.

GST Impact

Your deduction entitlement may be affected by the GST treatment of the expenditure. Documentation may be required.


There are five main sections for work deductions :

Motor vehicle expenses

Other travel expenses

Uniforms, protective clothing

Self education

Other work related expenses

Certain taxpayers have been selected all over Australia for compilation of more detailed Returns than is normally required. For those individuals, commentary must be provided to support each of the above claim sections and each deduction claim must be classified according to Taxation Department labels, if work related expenses for the year were $ 300 or more.

For those taxpayers each claim must be supported by :

a code to describe the records kept, (eg I = Receipt , R= ATO Ruling)

plus a brief narrative .(eg. for R quote Tax Ruling No. ..)

The Deputy Commissioner of Taxation may audit some of these Returns once they have reviewed them, or if  satisfied with the information the taxpayer may not be selected for further scrutiny.

Individuals not selected for the compilation of detailed work related schedules may choose to prepare them anyway, so that they are available in the event of subsequent audit. This is optional. This Firm has encouraged clients to complete work schedules for major items (eg car expenses) in prior years as record of supporting data.

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REBATES

Medical expenses net of reimbursement entitlements greater than $1,500

Health Insurance rebate & offsets : 

 From 1-1-99       30 % of premium paid  

Please obtain and provide a written statement from your Health Fund including whether you have already benefited from a reduction in premiums as you cannot double dip!                    

Spouse Rebate has been replaced by Family Tax Benefits Type A and B Please provide full details of Centrelink Family Benefits benefits including parenting payments as these may reduce the rebate.

Spouse superannuation contributions details contributed. - applies to low income or non-working spouse.

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HEALTH INSURANCE - REBATE OR SURCHARGE ?

Liability for a 1 % Medicare Levy surcharge ?
Surcharge Where no Health Insurance Cover

If not fully covered for Private Patient Hospital Insurance and your Family combined taxable income (TI) was greater than $100,000 (+$1500 for each dependant child after the first) or you were single with a TI greater than $ 50,000, then a Medicare Levy surcharge will be imposed. 

Note impact of Reportable Fringe Benefits in your PAYG summary.

Private Patient Hospital cover is defined as an insurance policy that covers some or all hospital treatment provided in an Australian hospital or day hospital facility.

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Last modified: June 30, 2006